Requirements and Guidelines for BOC Meeting Organisers

Application form for holding a BOC meeting

1 Selecting rounds for the Championship ....2 What organising clubs provide.... 3 Entry Fees and Levy ....4 Running the meeting...

Typical formats for 1/32 Meetings and 1/24 Meetings..... Championship rules  ....  Application form to hold a meeting

1 Selecting rounds for the Championship

The BOC Coordinator is responsible for deciding the number of rounds in the championships and deciding which venues will be used.  Clubs are invited to make bids to hold rounds.  Club’s bids should inform the BOC Coordinator on the following points.

•     The suitability of the track*
•     The suitability of the club and clubroom –

1        pit space (typically for at least 20 in 1/32 and 30+ in 1/24) ,

2        toilets (which must be open throughout the meeting) ,

3        heating (for winter rounds),

4        catering, access and car parking

•     Experience of the organising club in running the meetings
•     Organising clubs must have appropriate public liability insurance cover
•     Organising clubs are expected to be BSCRA registered
•     The acceptability of any additional rules the club requires

In deciding rounds the BOC coordinator will also take into account

•     The popularity of venues with the entrants
•     The balance between northern and southern rounds
•     The support the club’s members have given to the championship.
•     How frequently the clubs have held rounds

* Tracks must meet the track standards in the BSCRA Handbook. Tracks that have successfully been used for BOC rounds in recent years are acceptable.

Typically new tracks for 1/32 rounds should be at least 23 meters lap length, have 4 or more lanes and meet the 100 mm minimum lane spacing rule for new tracks in the BSCRA handbook.

Typically new tracks for 1/24 rounds should be at least 35 meters lap length, have 6 or 8 lanes  and meet the 110 mm recommended minimum lane spacing rule for new tracks in the BSCRA handbook.

In both scales tracks should be designed so someone of average height can reasonably marshal them without the need for track calls.  This means there must be good access to the corners without bridges or other pieces of track delaying marshalling.  Reasonable access to the rostrum is also expected.

2 What organising clubs need to provide

Clubs are responsible for providing

•     The track including power supply and race control system in good working order, and keeping it in good working order.
•     Officials to run the meeting (see BSCRA Handbook for advice on this)
•     The trophies
•     Collecting entry fees and paying the BOC levy to the BOC coordinator
•     A full set of results including who was running in the brushless and  Hawk’/Falcon sub classes to the BSCRA web site editor and BOC cordinator.
•     A race report including tech charts for the BSCRA web site
•     Appropriate public liability insurance cover.  (If the slot car club is part of a sports club or motor club, the slot club may already be covered by their public liability insurance. It is the slot car club’s responsibility to check and if necessary arrange their own insurance)

3 Entry Fees and Levy

•             1/32 Meetings – recommended 20-30 pounds for with a maximum of 35 pounds all 3 classes     
                                     BOC levy  - 10% of the entry fees
•            1/24 Meetings – recommended 30-40 pounds for with a maximum of 45 pounds all 3 classes     
                                    BOC levy  - 10% of the entry fees

4 Running the meeting

2 months prior to the meeting

        1  For 2 months prior to a 1/32 BOC meeting, keep a record of who has run on the track.  They will not be eligible to race at the meeting (see BSCRA Competition rule 2)

At least 1 month prior to the meeting  

• Decide on meeting opening times and race format  See typical formats for 1/32 Meetings and 1/24 Meetings
• Consider any special regulations.  For example some clubs impose a minimum 0.5mm  ground clearance rule in 1/32 Saloon and sports/GT, ( 0.5mm  is already required for 1/32 F1 and all 1/24 classes)    If you need anything beyond this, please contact the BOC coordinators advice.
• Decide what catering you can provide.   Competitors much appreciate clubs serving food and hot drinks, but if that is impractical they can bring their own supplies.
•  Competitors much appreciate a hotel list, please provide at least some information on accommodation in the area.
•  Publish all the above either on your club web site or send it to the BSCRA web editor for inclusion on the BSCRA web site. You should also consider e mail / postal distribution
• Make sure you have the trophies ordered and check you have a stock of any long lead time items that might be needed like pre-printed stickers and track braid / tape.  

Immediately prior to the meeting

•  Prepare the track for the meeting, Do any necessary repairs.  It is normally expected that the track will be cleaned and regooped in the week prior to the meeting.
•  Make sure you have a stock of any short lead time items that might be needed like PVC tape for stickers, printer paper and ink, light bulbs, catering supplies, toilet paper and soap
•  Have access to the current driver grading list (for 1/32 meetings) and BSCRA membership list  The current championship tables to be displayed on a notice board.    The BOC cordinator will ensure copies are available on the day

At the Meeting

• See the guidance in the “Organising a Meeting” section of the BSCRA Handbook.
• Don’t forget to appoint somebody to write the race report, ideally collect the chart information and take some photos.  This is required for the BSCRA web site
•  Make sure you have a copy of the results, and provide the BOC coordinator and BSCRA web site editor with a copy at the meeting or within 7 days.

1/24 BOC Format Guidelines

3 Classes are run BSCRA 1/24 Production Saloon, Open Group 12 and Eurosport.  

Typical Race format for each class

Qualifying

1 driver at a time, 1 min qualifying.  All laps timed with the best single lap to count.

These seed the drivers for the finals

Finals

Every driver has an equal length segmented final with timed lane changes.  The total laps and part of a lap decide the final result, you can win from any final.  The slowest qualifiers race in the first final and so on until fastest qualifiers race in the A final

Where numbers permit, each final should have the same number of lanes used.   Spare lanes or sit outs are used where this isn’t possible.   It is preferred to make the heats as even as possible, for example with 45 competitors three 8 man heats and three 7 man heats is preferable to a 5 man heat and five 8 man heats.

For 8 lane tracks, every driver has a 8x 3min segmented  final

For 6 lane tracks, every driver has a 6 lane segmented  final  The organiser can decide if all the segments are 3 or 4 min.

Typical Timetable for a 2 day meeting

Saturday.

Doors open 12:00.

Free practice until 14.45

15:00 approx  G12 Production Saloon Qualifying.

Followed immediately by the Saloon Race.

Free practice  followed by OG12 Qualifying if enough want to do it..

Sunday.

Doors open 8am.

Free practice (primarily for Sunday arrivals) until 10am.

10am OG12 Qualifying.

Followed immediately by the OG12 race.

Euro Sport practice until 1pm latest.

Euro Sport Qualifying followed immediately by the Euro Sport race

Presentations and close

1/32 BOC Format Guidelines

3 Classes are run BSCRA 1/32 Saloon, F1  and Sports/GT

Typical Race format for each class

Qualifying

Each driver has two 3 min qualifying heats on alternate lanes.  The best 3 min run to count.

These seed the drivers for the finals

Finals

Every driver has an equal length segmented final with timed lane changes.  The total laps and part of a lap decide the final result.  The slowest qualifiers race in the first final and so on until fastest qualifiers race in the A final

Where numbers permit, each final should have the same number of lanes used.   Spare lanes or sit outs are used where this isn’t possible.   It is preferred to make the heats as even as possible.

For 4 lane tracks, every driver has a 4x 3min segmented final

Alternatively Step Up Finals can be run.  Slowest 4 drivers go to the first 5 min final, the winner (or first 2) moves up to meet the next fastest qualifiers in the second 5 min final and so on until the 2 or 3 fastest qualifiers are joined by the drivers moving up from the penultimate final to decide the top 4 places in the A final.  This can be used in one or more classes if the meeting is headed for an inconveniently late finish.

Typical Timetable

Saturday.

Doors open 1.00pm.

Free practice until 5.30pm

Doors close .

Sunday.

Doors open 8am.

Free practice (primarily for Sunday arrivals) until 10am.

10am Saloon qualifying.

Followed immediately by the Saloon finals.

Followed immediately by F1 qualifying followed immediately by the F1 Finals

Followed immediately by Sports/GT qualifying followed immediately by the Sports/GT Finals

Presentations and close

Updated December 2021, January 2023, December 2023, January 2024

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