Minutes of Meetings and Decisions


BSCRA Annual Council Meeting – 28 October 2018  at Enderby


Those present - Mark Witham  (Chairman & safeguarding), David Sargent (Treasurer), Graham Woodward (Competitions Secretary),  Kev Gray (Membership Secretary), Bob Budge (National Events Development Officer) , Steve Sargent (BOC and Calendar Coordinator),  Chris Frost (Secretary & web site)

Apologies for absence from the other council members

  

Chairman's Report

Mark Witham  thanked all the officials and volunteers who made our events so successful this year. This has been a successful first full year for BSCRA's National Slot Car Centre.   The ISRA World Championships will make 2019 an exciting year for UK slotracing and with the extra ISRA events leading up to the Worlds such as warm up races and the Noviello Cup we have a very full calendar.   There is a risk of reduced attendances at some meetings because racers don't have time to do everything.


Championship Tracks

BSCRA and the 2019 World Championship Team have signed an agreement for BSCRA to buy the World Championship track.    All the 2019 events at the  National Slot Car Centre will use this new track which will be owned by the World Championship Team up to and including the 2019 Worlds, after which BSCRA will become the owner.

There are 2 international meetings in the months leading up to the 1/32 Nationals, an ISRA 1/24 production race in February and the  Noviello Cup meeting in March.   It was agreed that British competitors in these two International meetings would remain eligible for the 1/32 Nationals.
The X Track used for National Championships up to the 2018 Club Team event is now up for sale.  
If any members know of potential customers for the track, please contact the BSCRA.


Treasurer’s report

The total income from the 1/32 Nats, Team Race 1/24 International, Clubman Nats made and other hiring at the National Slot Car fell a little short of what was needed to cover all the costs (including rent on the centre).  There is a need for a small increase in entry fees at some National events.

SCRN continues to attract a healthy number of extra overseas subscriptions, and is very valuable for keeping up membership.  

The net cost of the new track will depend on the sale of the X track.

The on line payment by BACS transfer and PayPal have continued to work well for both membership fees and  advanced payment of entry fees for National events. BACS transfers are free whereas  PayPal  makes a charge for the transaction. Therefore, we have decided to charge a higher rate for  PayPal to cover the cost of the PayPal charges.


Membership  

It was agreed UK membership for 2018 will remain unchanged for 2018 even though there have been some increases in costs, for example in magazine distribution.   The 2019 rates

By BACS or cheque £32 : juniors £16, : associate £12: juniors associate £8: club £12: europe £26 : Rest of World (ROW) £32.

However for those paying by Paypal the rates will be £34 adult: £17 junior: £13 associate: £9 juniors associate: £13 club: £28 europe : £34 ROW.   

These fees are the same as 2017 and 2018 except for those paying by PayPal who will pay a little more to cover the  the PayPal costs.


Kev reported that rolling membership renewals (rather than have them all due on a single date) had continues to work smoothly.  Renewal becomes due every 12 months, members are reminded by e mail.  Most renewals occur in January.  In order to vote on rule changes etc. you need to be a member on the day you vote.  

Kev has an e mail address for all but one current member.  He added that it was important for members to inform him if their e mail address changes


Slot Car Racing News

The council thanked Pat Skene for the excellent magazine, and gratefully accepted Pat's offer to continue producing the magazine with 4 issues in 2019.


Rule Changes -  

The existing Handbook will be updated and available online in time for the start of the 2019 season.  

Work is under way on a major revision of the Handbook to give a clearer presentation of the existing rules.  When complete and approved this will supersede the existing Handbook. This new Handbook won't change the rules, any rule changes or clarifications will need to be approved in the normal way.


BSCRA's National Slot Car Centre

To hire the National  Slot Car Centre contact Mark Witham.

There has been a  problem with some hirers not leaving the room in a clean and tidy state. Although sometimes volunteers have been prepared to clean up afterwards ( a big thank you to them) , this is not something we could or should expect to happen in future.  What's needed is for hirers cleaned up their own mess before leaving, but if that doesn't happen we'll have to increase the cost of hiring to pay for cleaning.

The revised  hiring information sheet will give more emphasise to the importance of hirers clearing up after them.   


Nationals Organisation

Arrangements are in hand for the three 2019 1/32 National Championship and the 1/24 International all of which will be held at our National Centre in Corby.

 

The Clubmans Nats will be open to all clubman grade drivers, again there is no need to limit numbers  as there is plenty of time available to accommodate a larger entry at the Centre.    It is again being run in March, we'd be very unlucky to have a repeat of the exceptional weather that caused postponement of the 2018 event.    It was decided to add a team race for team of 2, at least one member of each team must be clubman grade.  This is intended to encourage more experienced members to come along and support their clubman colleagues in the main events.

Clubman Nats entry fees per class -

Advanced entry BACS or cheque £12 adult, £6 juniors Team race £5 per driver :

Advanced entry with Paypal £13 adult, £7 juniors and £6 team driver

On the day £15 adult, £6 Juniors  and £8 team driver    .   


1/32 Nats -

This year there is a change to open entry for this event.  It cannot be predicted if this will produce more or less entire than in recent years, we need to plan for all possibilities.  We  plan to give the same give everybody the same length of racing as  in previous years while achieving a reasonable finishing time  It was thought unlikely there will be a large increase in entries, but just in case that did happen it was decided to put a cap on numbers.    Also some members have found a late finish on the Monday is a particular problem.

Practice will be rearranged with some Friday evening practice.  Also there will be some Sunday evening sports practice and less Monday practice.

It is planned to reduce the amount of "dead" track time by rearranging practice with the entry split into two groups. The early qualifiers will have their cars in for scrutineering while later qualifiers are still practicing. Then the early qualifiers will qualify while the later qualifiers will have their cars scrutineered.

It was agreed that a 10 lap penalty for not presenting your car in time for scrutineering.

These changes will make for an earlier finish on the Monday and allow extra time to accommodate a larger entry if necessary.

The members voted for open entry for UK based members with overseas drivers not being eligible.   UK entries are BSCRA members registered in one of the 10 UK areas.  Overseas drivers include BSCRA members registered as overseas members, and any new  members on the ISRA ranking list who's country is not listed as the UK.  Existing rules for transferring a members' club/ area will apply, and for allocating new members to areas will apply.   

Online entries are planned to open on 1st February, and will remain open till two weeks before the event or when 64 have entered if this is earlier.


1/32 Nats entry per class -  advanced entry (BACS or cheque) £17 adult, £9  juniors :

advanced entry Paypal £18 adult, £10 juniors

On the day £22 adult, £9 juniors


Production Challenge/ Team - entry - -  

advanced entry (BACS or cheque)  per individual class £13 adult, £7 Juniors : Team £56
advanced entry Paypal per individual class £14 adult, £8 juniors : £59 team

on the day per individual class £17 adult, £7 juniors: team £70


1/24 International

entry per class -  advanced entry (BACS or cheque) £17 adult, £9 juniors :

advanced entry Paypal £18 adult, £10 juniors

On the day £22 adult, £9 juniors

International registration fee for non BSCRA members £10 ((BACS or cheque)  :£11 (Paypal )



British Open Championship

The need to accommodate extra meetings in the lead up to the World Championship has meant a reduction to 5 rounds in the 1/32 BOC and some changes to the dates published in October.  It is planned that the 1/32 BOC will return to 6 rounds in 2020.   Also due to the international races some BOCs are rather closer together than ideal, it was greed what we have is the best compromise for 2019.

There was concern that not all clubs have produced competitor info for their BOC meetings until rather late.  The PRO will remind clubs if necessary, and get the information online if it's not already on the club's web site.

Clubs are reminded that they are supposed to produce reports for Slot Car Racing News and send them to Pat, suitably captioned photos and tech charts are the minimum. Also advanced publicity for the events and the results are to be sent to Chris for the BSCRA website.


Associated Championships

There are currently 3 championships (BSL, Southern 32, and ProAm) where BSCRA endeavour to  arrange calendar dates and host their web sites.  Each of these championships are responsible for organising their venues.  Each run to their own rules which are not identical to BSCRA rules, although they are broadly similar.   There is other racing such as some Retro races and the Wing Car Championship which are included on the BSCRA calendar and some information may be posted on the BSCRA web site.  These race organisers set their own dates and rules.


Insurance

Mark has investigated providing public liability insurance for members.    The insurance companies he'd contacted either weren't interested in providing this sort of blanket cover for members or wanted to charge far too much to make it viable.   He had contacted the British Radio Car Association who have this sort of cover for their members, the BRCA was very helpful,  but unfortunately their insurers couldn't offer us suitable cover.     

This is clearly a worthwhile benefit if suitable cover could be obtained.   It is thought worth investigating again periodically to try and find something better than the disappointing answers the association has had in the past.


Product Approval

It has been questioned if the surface finish should be considered as part of the bodyshell approval process.  The meeting decided we should leave it to buyers to decide what surface finish they find acceptable and not make it part of the approval process.  



BSCRA on Facebook

Pat agreed to review all the BSCRA Facebook Groups and Pages to see if any were redundant.

It was agreed that the running a BSCRA Facebook group open to all, a separate closed group for BSCRA members only and an SCRA Facebook group was useful and will continue.      BSCRA members are encouraged to join these groups.   

While much of the posting on our Facebook groups has been good, the moderators have had to remove some postings and one or two contributors from BSCRA's  Facebook groups.  

It was agreed that clubs wishing to put news of their regular club racing online should be encouraged to put it on their own club Facebook groups / pages or club websites.   The BSCRA Facebook groups are intended for items that are of interest over a wider area.


Safeguarding

There have been no reportable incidents



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